BodySoul Europe Privacy Policy

Name:  BodySoul Europe

Address:  no postal address.

Contact:  office@bodysouleurope.org

Data protection officer:  Fionnuala Bates

 

What data do we hold?

BodySoul Europe holds the names and email addresses of people who wish to receive quarterly updates from BodySoul Europe. 

Where do we get the data?

Data is provided directly by members wishing for quarterly updates.

Where do we process personal data?

·         Names and email addresses are held on the P.C. of the current Membership Secretary using Mailchimp and are erased from the PC of the outgoing Membership Secretary. 

·         All requests made through our website for quarterly updates are forwarded directly to the Membership Secretary and Mailchimp.  No data is stored on the website. 

Purpose of the processing

BodySoul Europe processes personal data for the following purposes:

·         Photograph documentation (for identification of BodySoul practitioners, Holding Team members and contributors of type and images in BodySoul Journal on line and in print)

·         For the circulation of quarterly newsletters

·         Legal obligations – AGM documentation 

3rd Party Data Sharing

Data is not shared with 3rd party organisations

Data Retention Period:

Names and Email addresses are stored by the Membership Secretary and will be retained for a period of two years before the data subject will be given the option of having their data retained beyond this period, or deleted.  Names and emails are stored in this manner. 

Your rights:

You have the following rights in respect of the personal data that BodySoul Europe retains.  Please contact us through the email address above to exercise any of these rights:

·         The right to erasure - when you unsubscribe, from our mailing list, your name and email is erased from our records.

·         The right to complain:  If you feel that BodySoul Europe has not fulfilled its obligations under the General Data Protection Regulation 2016/679, you have the right to lodge a complaint through the Information Commissioner’s Office (ICO). You can access guidance on how to make a complaint here:  https://www.gov.uk/data-protection/make-a-complaint

Automated decision making, including profiling:

BodySoul Europe does not use any automated decision making or profiling.

We use at least two cookies that will identify your session to our services. This is necessary to provide our service to you. 

Cookie Policy

What are cookies?
Cookies are a small text files containing information that is stored on an internet user’s device when visiting a website. The information a cookie contains and its purpose is determined by the website operator and can be used by that web server every time you visit that site. Cookies are used to save time and make visiting websites more efficient and enjoyable. 

How does Bodysoul Europe use cookies?
We use at least two cookies that will identify your session to our services. This is necessary to provide our service to you.

The browser_id cookie is a permanent cookie that uniquely identifies your browser to us and allows us to ensure that previous sessions from that browser are invalidated when logging in again. This is only used for the purposes of invalidating these sessions as well as allowing us to notify you when new sessions are created in new browsers.

The user_session cookie is, initially, a session-only cookie that contains a unique token that identifies your specific session. This data is not stored on our end and is only stored in a hashed form. If you choose to persist your login session, this cookie will be converted to a more permanent cookie with an expiry time at some point in the future. The actual time will depend on the service you are using.

We use Google Analytics to help us track the details of visitors browsing our public website. We do not use Google Analytics on any URLs once you have been authenticated. We do not send any personal data to Google’s services through Google Analytics and we configure our tracking codes to anonymise any IP addresses.

Visitors who do not wish to have cookies placed on their computer should disable cookies within their browser before using our web site.